On 20 February 2017, Monday,
Obsnap Group’s CEO, Ng Shone Fone,
returned from a 3-day seminar event conducted from Money & You®, since last Friday (17
February) at Holiday Villa Subang, Malaysia.
The event he attended, focused on how one
can manage their networking skills, develop one’s leadership skills, mastering
the ability to create open & active working environment, etc.
While he was at the event, Ng told us
during our weekly meeting that he met a friend there.
His friend, Alvin, the managing director a
metal-works company that specialises on the cutting of metal components &
materials with the CNC Plasma & Flame Cutting System.
As Ng began chatting away with his friend, Alvin,
told our boss that the market was ‘moving’ for him, however, Alvin’s circle,
who were also in the same industry as him, were not doing as well.
This piqued my boss’s attention to ask Alvin
to share how he managed his company.
Alvin told our boss that he gave each of
his Head of Department (HoD) staff, full & total responsibility to take
care of the company’s 5S* within the
company.
The 5S Kaizen (改善)
Methodology - White Edition by Obsnap Group
The 5S Kaizen (改善)
Methodology - Black Edition by Obsnap Group
Images are sourced from Obsnap Group's Miscellaneous Album on Facebook.
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The 5S is a methodology that focuses on the management of Standardisation & Discipline within an organisation. While applying the kaizen* (改善) mind-set.
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The 5S is a methodology that focuses on the management of Standardisation & Discipline within an organisation. While applying the kaizen* (改善) mind-set.
*Kaizen:
A Japanese philosophy of achieving ‘continuous improvement’ on work practices
like workflow efficiency & effectiveness, staff responsibilities, etc.
The 5S is consist of the following words:
· Seiri - 整理:
o
To sort out, all tools,
materials, utilities, software, etc., within a work-area or workstation while
only keeping the needed and essential items.
o
Everything else is kept in
storage or rejected.
§ This create less clutter & hazards within a work-space and helps
with improving on work productivity.
· Seiton - 整頓:
o
To set things in an orderly
manner. Once the items have been sorted, they are arranged systematically accordingly
to its type, usage & by priority too.
§ By removing any wastage* within a workstation. This will create
conveniency & efficiency when getting into future work projects and
assignments because there will be no workflow obstructions.
*Wastage – refer to Taiichi Ohno’s 7 types of wastes.
· Seiso - 清掃:
o
To shine, with keeping the
workplace as clean & neat as possible. Japanese companies are known to make
this step a daily chore.
§ Usually at the end of each shift the work area is can be checked on cleaned
up and all items are returned to their designated areas.
§ This step also advises us to regularly check on a designated area’s
utilities, equipment, tools, etc. to check for any potential defects or safety hazards.
·
This helps with maintaining the
progress with one’s standard and quality with their work.
· Seiketsu - 清潔:
o
To standardise, amongst the
staff to always be in control, aware & consistent with their activities in
accordance to the company’s regulations, systems and standards.
§ So that everyone knows what are their responsibilities. And that
they are always updated and aware of the company’s progress or dilemmas.
§ This will develop a communicative-driven environment in a workplace encourages
staff to discussions amongst themselves. Thus creating work order,
effectiveness & efficiency.
· Shitsuke - 躾:
o
To sustain and maintain the
current progress & standards of the organisation, with regular check-up.
§ This step focuses on inspecting the organisation’s standard regular
to check if all is well, if not, the 5S process will be repeated again to find
solutions to any dilemma found.
§ This step prioritises on providing staff training & discipline.
Along with, having audits to check on productivity, quality, morale, etc.
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For applying the 5S method, this is how Alvin’s company is doing well; below are one
of the things that they did:
HoD made it often to do Training &
Reporting sessions with their colleagues during their work on alternative
Saturdays.
Mr. Ng mentioned that it is the responsibility
of each of the HoD to update all the staff under them, on the progress or the
dilemmas that needs to be notified and settled immediately; so that no one is
left out in the dark.
Ng said that this will “show the way how we
approach our clients, our responsibility (accountability), our professionalism
(emphasis on updating our knowledge on our job-scope) and our performance.”
Ng added that “it is (also) a matter of how
we manage our time.”
We would like to end this read with a quote
from our boss:
“Create a great process to progress; having a great process, brings us efficiency.”
Notice:
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